PDF version available here:Agenda for the 11th of May 2022
WETHERSFIELD PARISH COUNCIL
REPRESENTING WETHERSFIELD, BLACKMORE END & BEAZLEY END
Members of the Parish Council are hereby summoned to attend The Annual Parish Council Meeting to be
held at Wethersfield Village Hall, 11 May 2022 commencing at 7:30pm, for the purpose of transacting the
following business:
The meeting will be open to the public unless the Council directs otherwise.
AGENDA
1. Election of the Chairman.
2. To receive the Chairmans Declaration of Acceptance of Office.
3. Election of the Vice Chairman.
4. Apologies for absence.
5. To receive member’s declarations of interest and dispensations in items on the
agenda. Dispensations should be requested from the Clerk up to the day before the meeting.
6. To receive Declarations of Interest Forms.
7. Minutes: Acceptance of the minutes from the Wethersfield Parish Council Meeting held on 9 March
2022.
8. To acknowledge the resignation of the Clerk.
9. Public participation session with respect to items on the agenda and other matters that are of mutual
interest or local concern: A maximum of 15 minutes shall be allowed for public question time, and it
is requested each member of the public speak for a maximum of 3 minutes.
10. To receive a report from the District and/or County Councillors.
11. To agree the meeting date schedule for 2022 – 2023.
2022 2023
8th June 11th January
13th July 8th Febrruary
8th September 8th March
12th October 12th April
9th November 10th May
12. To agree the Terms of Reference for Committees:
I. Personnel Committee.
II. Wethersfield Airbase Scrutiny Committee (WASC).
13. Appointments to committees: To agree appointments to the following committees.
I. Personnel Committee.
II. Wethersfield Airbase Scrutiny Committee (WASC).
14. Representatives of organisations: To agree representatives of the following organisations.
I. Wethersfield Village Hall.
II. Blackmore End Village Hall and Blackmore End Playing Field.
III. Wethersfield Hub Development Group
IV. Fitch and Mott Charity, Richard Walford Charity and Wiltshire Lecture Charity.
V. Wethersfield Pavilion, and the Derek Flannery Playing Field Association.
15. To review Councillor responsibilities:
I. Wildlife Coordinator – covering footpaths, open spaces and trees.
II. Highways Coordinator – covering transport, street footpaths and highways.
III. Neighbourhood Plan Team.
16. Policies:
I. To review the Standing Orders.
II. To review the Financial Regulations.
17. Finance:
I. To agree to pay salaries and associated costs on the 28th of every month.
II. To receive the Finance Report and approve payments (appendix 1)
III. To review and approve the Asset Register: (appendix 2)
IV. To receive and approve the Annual Internal Auditors Report 21-22.
V. To receive and approve the Annual Governance Statement 21-22
VI. To receive and approve the Accounting Statements 21-22
VII. To receive and approve the notice of the period for the exercise of public rights. (14th of June 2022 until 23rd July 2022)
VIII. To receive and approve the variances explanations, and bank reconciliation 21-22.
IX. To assign the Deputy Clerk a petty cash card with a value of up to 150.00
18. Clerks Report: To receive the clerks report.
19. Planning: To agree a response to the following applications:
TOWN AND COUNTRY PLANNING ACT 1990 APPEAL UNDER SECTION 78 Site Address: Cottonwood Lodge Widleybrook Lane Wethersfield Essex CM7 4FD Description of Development: Variation of Condition 7 (Permitted Development Rights) of permission 20/00681/FUL granted 29/09/2020 for Demolition of existing dwelling and construction of replacement dwelling and cartlodge. Variation
would allow the removal of reference to Class A and B of the Town and Country Planning (General Permitted Development) Order 2015. Planning Application Ref: 21/02818/VAR Appellant’s Name: Mr J Quaterman Planning Inspectorate Ref: APP/Z1510/W/22/3290540 Appeal Start Date: 29 April 2022 22/00537/HH | Proposed two storey and single storey extension, alterations, landscaping works and erection of private garaging | Lower Common House Lower Green Road Blackmore End Wethersfield Essex CM7 4DU 22/00557/HH | Proposed single-storey rear and side extension and proposed annex to replace an existing outbuilding. | Ennelmore Blackmore End Wethersfield Essex CM7 4DD 22/00943/HH | Replacement of internal boiler and oil tank in garden. | Top Shop High Street Wethersfield Essex CM7 4BZ 02/00423/TPO | Notice of intent to carry out works to trees protected by Tree Preservation Order No. 2/92 – 15% crown reduction and thinning to one oak tree | 21 Saffron Gardens Wethersfield Braintree Essex CM7 4BL
20. Braintree Association of Local Councils (BALC) Membership: To agree to join at a cost of £40.
21. Tree planting at Sayers Field and Lower Green Blackmore End: To agree to plant two trees.
22. The Fields Association / SWAP: To agree to purchase and display a banner at a cost of £45.
23. Jubilee Celebrations:
I. To agree to purchase a beacon at a cost of £500.00.
II. To agree to give a contribution toward the cost of the beacon at Blackmore End.
24. Neighbour plan: To receive an update on the Neighbourhood Plan.
25. Parish survey: To receive an update.
26. Parish Ranger: To agree the purchase of a strimmer up to the value of £300.
27. The Council will resolve to exclude the press and public from the remainder of the meeting due to confidential business (Public Bodies (Admissions to Meetings) Act 1960, S1(2).
28. The Club: To agree the renewal of the Lease.
29. Items for the next agenda.
30. Next Meeting: 8th June 2022.
D. Roder
Donna Roder
Deputy Clerk
Wethersfield Parish Council
5 May 2022